Wine and spirits shop POS system | Onlinefact

A till for your wine and spirits shop that checks out wine, spirits and gift boxes with equal ease

With the Onlinefact POS system you sell wine by the bottle or by the case, manage vintages and origins in your stock and draw up quotes and invoices for companies that order gifts.

A wine and spirits shop lives on knowledge: which wine suits a festive meal, which whisky makes a fine present, which vintage is still in stock. On top of that, companies and associations order dozens of gifts at once at the end of the year. Onlinefact runs on a Windows touchscreen or computer at your counter, and you manage stock, quotes and invoices in the browser. Test it free for 30 days and find out whether it suits your business.

More about the Onlinefact POS system

Try it

Try Onlinefact free for 30 days in your wine and spirits shop, with no obligation. Want to see how quotes and tiered discounts work? Call 078 70 02 02 for a demo.

Yes please!

Six strengths for your wine and spirits business

Vintages as variants

Every vintage with its own barcode and stock.
Price per case

Tiered discount from a set number of bottles.
Quotes for companies

One click to an invoice once accepted.
E-invoices via Peppol

Sending and receiving at no extra cost.
Loyalty card

Points for customers who buy their wine from you.
Works offline too

Keep selling if the internet drops for a moment.

Your range by country, region and vintage

A wine shop soon counts hundreds of references. You sort them by category, for example by country, region or grape variety, and spirits by type. If you have the same wine in several vintages or bottle sizes, you manage them with product options as variants, each with its own barcode, price and stock. A new supplier's price list is imported via Excel.

Categories by country, region or grape
Vintage and bottle size as a variant
Supplier price list imported

More about stock management

The weeks before the end of the year

For a wine and spirits shop, November and December are the most important months of the year. This is how Onlinefact helps you through them.

Early November
A company asks for a price for forty gift boxes. You draw up a quote and email it right away.
A week later
The company agrees. You convert the quote in one click and order from your supplier whatever is still missing.
On delivery
You enter the quantities delivered, and your stock is correct again at once.
On the busiest Saturday
Customers buy champagne by the case and whisky as a present. The tiered discount appears on the receipt by itself, and anyone who hesitates leaves with a gift voucher.
After the holidays
The reports show per product and per customer what the end of the year brought in, margin included.

By the bottle or by the case of six

Most customers buy a few single bottles, but for a party it is a full case. With a tiered discount you set a lower price from a certain number of bottles, and the till applies it automatically. To sell a case as a single item, you create it as a separate product. The total and the change are shown in large figures, and the drawer opens by itself.

Lower price from a set number of bottles
Tiered discount applied on the receipt by itself
A full case as a separate product

More about the Onlinefact POS system

Corporate gifts and company orders

Companies, sports clubs and associations order wine and gift boxes for their staff or their members. You draw up a quote, turn it into an invoice once accepted and send it by email or via Peppol. Bank transfers are matched to the right invoice through the bank link, and late payers receive a digital reminder. For a new customer you fetch the company details via the VAT number.

More about invoicing with Onlinefact

Before a new wine goes on your shelf

A new reference is created quickly. With these steps it is set up properly in your system straight away.

✓ Create the product with the barcode of the bottle.
✓ Choose the right category, such as the country or region.
✓ Add vintages or bottle sizes as variants.
✓ Fill in the purchase price, so you see the margin per product.
✓ Set a minimum stock for wines that are a fixed part of your range.
✓ Print a price label for the shelf.

Whisky, gin and other spirits

Spirits often carry a higher price and turn over more slowly than wine. Every sale adjusts the stock, and with the minimum stock the 'To order' report shows which bottles need restocking. You place orders with your suppliers in Onlinefact, and their invoices arrive via Peppol or are entered as purchase invoices. That way you see for each bottle what it costs and what it earns.

Orders with your suppliers
Purchase invoices via Peppol or entered by hand
What each bottle costs and earns

More about stock management

Regulars and their favourite wines

Wine lovers come back when you know their taste. Link a customer to the receipt and the reports show what he bought before. With the loyalty card he collects points or gets a discount on his next purchase. Payment is by cash, with a linked terminal from CCV, Worldline or Payworld, among others, or with Bancontact Pay.

Earlier purchases per customer in the reports
Points or a discount for wine lovers
Cash, card or Bancontact Pay

See the payment terminals

What wine and spirits retailers often ask us

Can I charge for gift wrapping?

Yes. You create a product or button for the wrapping, with or without a price, and add it to the receipt.

Can I sell my wines online too?

Yes, you link a Shopify, WooCommerce or Magento webshop to Onlinefact.

How does my accountant get the figures?

Every day your accountant automatically receives an email with your sales and purchase invoices, as PDF or UBL.

Can I give an association a fixed discount?

Yes. You give a discount as a percentage or an amount at the till, or you link the customer to their own price level.

Ready for an end of year without calculations?

Try Onlinefact free for 30 days in your wine and spirits shop, with no obligation. Want to see how quotes and tiered discounts work? Call 078 70 02 02 for a demo.

POS system for wine and spirits shops

A till for your wine and spirits shop that checks out wine, spirits and gift boxes with equal ease

Try it

Six strengths for your wine and spirits business

Vintages as variants

Price per case

Quotes for companies

E-invoices via Peppol

Loyalty card

Works offline too